Renting, made simple.

Our 12-Step Tenant Screening & Placement Process

Verified information. Careful review. An informed decision.

Choosing a tenant takes more than reviewing a credit score. At SimplyRent, we combine application reviews, supporting documents, references, and screening technology to help you assess prospective tenants with confidence.

1. 1

   Complete Rental Application

   We collect a completed application outlining the applicant’s contact information, rental history, references, and proposed move-in date. We follow up on missing details before continuing the review.

2. 2

   Identity Confirmation

   We confirm the applicant’s identity using appropriate identification and check that their details are consistent with the application and supporting documents.

3. 3

   Income Documentation

   We review evidence of income, such as employment letters, pay statements, self-employment records, or pension statements. We consider different income sources and assess the information alongside the applicant’s rental and credit history.

4. 4

   Employment Verification

   Where applicable and with consent, we contact the employer to confirm employment status, position, and relevant details provided in the application.

5. 5

   Screening Technology & Verification

   We use screening platforms such as PropTx Verify and SingleKey to support our assessment. With the applicant’s consent, we review available reports alongside their application, documents, and references.

6. 6

   Credit History Review

   With consent, we obtain or review credit information to understand payment history, outstanding obligations, and reported collections. We look at the wider application rather than relying solely on a credit score.

7. 7

   Document Consistency Checks

   We compare names, dates, income figures, and other relevant details across the documents provided. Where information does not match, we request clarification or additional supporting evidence.

8. 8

   Rental History Review

   We review previous addresses and tenancy dates to understand the applicant’s rental background. Gaps or unclear details are discussed with the applicant, and a lack of previous rental history is considered in context.

9. 9

   Landlord Reference Checks

   Where available and with consent, we contact current and previous landlords. We ask about rent payment history, care of the property, and relevant tenancy concerns, considering their responses alongside other information.

10. 10

    Applicant Conversation

    We speak with the applicant to clarify their application, proposed move-in arrangements, and outstanding questions. We also explain the rental terms and give them an opportunity to ask questions.

11. 11

    Findings & Landlord Approval

    We summarize verified information, unresolved questions, and relevant concerns. We help you compare the available information fairly, and you make the final tenant selection.

12. 12

    Lease Completion & Move-In

    After you approve the applicant, we finalize the agreed terms, prepare the applicable lease documents, and coordinate signatures and deposits. We help confirm move-in requirements and arrange the key handover.